AI policy for business
The AI Safe-Use Pack
Not a single template: a complete, coherent system of fourteen components. Everything a UK business needs to allow AI confidently, a clear policy and the templates that make it real. Editable files, instant download, written for UK GDPR and the EU AI Act.
Introductory launch price — rising to £99
One-off payment · instant download · UK VAT added at checkout
What you get
Fourteen components that work as one system, not a folder of loose files.
| Component | What it does | Format |
|---|---|---|
| AI Acceptable Use Policy | Your core policy: what is permitted, what is not, and who is accountable. | Word + PDF |
| Data Classification Guide | A one-page reference so staff know what data may go into AI tools. | PDF + Word |
| Approved Tools Matrix | The single list of AI tools you have approved, and for what data. | Excel |
| AI Risk Register | Track specific risks, controls and owners, with scoring built in. | Excel |
| Prompting & Verification Guide | How to ask well and, more importantly, check what comes back. | PDF + Word |
| Vendor Assessment Checklist | The questions to ask before approving any new AI tool. | PDF + Word |
| Incident Response Plan | What to do, fast, when AI use goes wrong. | PDF + Word |
| DPIA Starter Template | A screening check and step-by-step template for assessing the data-protection risk of an AI tool. | PDF + Word |
| AI Disclosure & Privacy Clauses | Ready-to-paste privacy-notice, proposal and website wording for stating how you use AI. | PDF + Word |
| Employee One-Page Guide | The staff-facing short version, ready to circulate. | PDF + Word |
| AI Literacy Tracker | A record of who has been briefed and trained. | Excel |
| Verification Tiers visual | A printable one-pager: how much to check AI output, by risk. | |
| Glossary of Acronyms | Plain-English meaning of every acronym in the pack. | PDF + Word |
| Pack User Guide | How the pieces fit, and the fastest route to a working baseline. | PDF + Word |
See the actual files
No mystery bundle. Editable Word and Excel files, plus clean branded PDFs. Here are a few of the fourteen components, straight from the pack.
Free, general or sector?
Start free, step up when you need the full system, or go straight to the edition written for your sector. One-off prices, no subscription.
| AI Starter Kit Free One-page starter |
Recommended
AI Safe-Use Pack £49 The complete system Introductory launch price — rising to £99 | Sector edition £149 Rewritten for your sector Introductory launch price — rising to £249 | |
|---|---|---|---|
| AI Acceptable Use Policy | Ground rules | Full policy | Sector-specific |
| What data is safe in AI tools | Quick guide | Full guide | Sector examples |
| Risk register + approved-tools matrix (Excel) | — | ✓ | Pre-loaded for you |
| DPIA starter + disclosure clauses | — | ✓ | ✓ |
| Incident, vendor & verification toolkit | — | ✓ | ✓ |
| Seven documents rewritten for your sector | — | — | ✓ |
| Sector compliance briefing (regulators) | — | — | ✓ |
| Editable Word & Excel, instant download | ✓ | ✓ | |
| Best for | A quick start | Most UK SMEs | Regulated & specialist |
| Get the free kit | Choose your sector |
All prices one-off, UK VAT added at checkout. Not sure? Free vs paid, compared honestly.
Who this is for
A good fit if…
- Your team already uses AI tools and you want clear, written rules fast.
- You are a UK small or mid-sized business without an in-house legal or compliance team.
- You would rather edit a well-built starting point than pay a consultant or start from a blank page.
- You want the supporting documents (risk register, approved-tools matrix, DPIA) as well as the policy itself.
Probably not for you if…
- You need bespoke legal advice on a specific dispute or incident — speak to a solicitor.
- You are in a regulated sector and want it pre-written for you — take the matching sector edition instead.
- You only need a one-page set of ground rules — the free AI Starter Kit may be enough.
What happens after you buy
- 1
Pay securely
Checkout is handled by Stripe: card, Apple Pay or Google Pay. We never see your card details.
- 2
Download straight away
You land on a download page the moment payment clears. No waiting for an email, no account to create.
- 3
Open the editable files
You get Word and Excel documents alongside polished PDFs, yours to edit, brand and keep. Buy once, no subscription.
- 4
Reach a baseline in about 30 minutes
Start with the Pack User Guide: complete the policy, fill in the approved-tools matrix, circulate the one-page staff guide.
Kept current, not left to go stale
AI rules are moving quickly, so a policy downloaded once and forgotten drifts out of date. We build against that.
- Versioned and dated. Every document carries a version and a last-reviewed date, so you always know how current your copy is.
- Reviewed against the rules. We track UK GDPR, ICO guidance, the EU AI Act and the sector regulators, and revise the packs as those change.
- Buyers hear first. When we publish a materially updated edition, we email past buyers so you can bring your copy up to date.
Give your team clear AI rules today
The complete, editable system. £49 one-off, instant download, no subscription.
Introductory launch price — rising to £99
- Editable Word & Excel, plus PDFs
- Instant download, no waiting
- One-off payment, no subscription
- UK VAT added at checkout
- Secure checkout by Stripe
- Faulty or not as described? We put it right or refund you
Full terms, including cancellation and refunds, are on our terms page.
Common questions
- Is this legal advice?
- No. It is a practical, professionally written starting point. It is not legal advice and does not replace it. Each document says so, and we point you to professional advice where it is warranted.
- Can I edit everything?
- Yes. You get editable Word and Excel files alongside polished PDFs. Fill in the placeholders, delete what you do not need, and make it yours.
- How long does it take to use?
- You can reach a sensible, defensible baseline in about 30 minutes by completing the policy and the approved-tools matrix, then circulating the one-page staff guide.
- Who is it for?
- UK small and mid-sized businesses that already use AI tools and want a clear, low-fuss way to govern that use. Sector editions are available for training providers, recruitment and accountancy.
Not ready to buy yet?
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This pack is provided for general information and is not legal advice. You are responsible for adapting it to your circumstances.