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Look inside the AI Safe-Use Pack for Healthcare Practices

A real editable extract, the data rules and documents rewritten for healthcare practices, and the full list of what you get. No mystery purchase.

or the general pack from £49

Introductory launch price — rising to £249

One-off payment · instant download · editable Word & Excel · UK VAT added at checkout

A real, editable extract

The opening of the policy at the heart of this edition. Genuine, editable content: every {{field}} is yours to complete, and the guidance notes delete cleanly before you publish.

Sample extract

AI Acceptable Use Policy (Healthcare Practices edition)

How to use this template. Replace every {{placeholder}} with your organisation's details. The Customisation notes explain choices and can be deleted before you publish.

Policy owner	{{Name / role, e.g. Operations Director}}
Approved by	{{Name / board / senior management}}
Applies to	All staff, clinicians, contractors and others acting for {{Practice Name}}

1. Purpose

{{Practice Name}} ("the practice", "we") recognises that artificial intelligence (AI) tools can improve administration, documentation and patient care. This policy sets out how AI tools may and may not be used, so that we capture those benefits without creating unacceptable risk to patients, clinical safety, confidentiality, or our legal and regulatory obligations.

This policy exists to help people use AI confidently and safely. It is not here to ban it.

2. Scope

"AI tools" means any system that generates, analyses, classifies, predicts or transforms content using machine learning or large language models. It applies however the tool is reached: a website, a desktop or mobile app, a browser extension or plug-in, a model running locally on a device, an assistant built into an operating system, or a direct API connection.

The rules, in your sector's terms

From the Data Classification Guide (Healthcare Practices). The examples are written for healthcare practices, not pasted from a generic template, so staff know in seconds what is safe to put into a tool.

Before anyone puts anything into an AI tool, they should know what kind of data it is. These examples are written for healthcare practices.

Public

Examples: Published patient leaflets, public web pages, general health information.

Rule: Fine in approved tools.
Internal

Examples: Draft templates, general process notes, non-sensitive memos.

Rule: Fine in approved tools that do not train on your inputs.
Confidential

Examples: Practice finance, partnership and contract information, staffing, supplier terms.

Rule: Only in tools approved for confidential data. Never free or personal tools.
Patient personal data

Examples: Names, NHS numbers, dates of birth, contact details, appointment data.

Rule: Only in tools approved for patient data, with a DPA. Never open or consumer AI.
Clinical, special category and safeguarding data

Examples: Health records, diagnoses, medications, test results, mental-health and safeguarding data.

Rule: Never in unapproved AI tools. Anonymise before using any general tool.

Written for healthcare practices

The core documents rewritten for your sector, one of them the flagship.

AI Acceptable Use Policy (healthcare edition)

The full policy, with patient data, clinical safety and confidentiality built in.

AI, Patient Confidentiality and Clinical Safety

Flagship

The confidentiality and Caldicott line, AI in clinical decisions and as a medical device (MHRA), and AI scribes done safely.

Sector Compliance Briefing

The NHS Data Security and Protection Toolkit, the Caldicott Principles, the ICO, the CQC, professional regulators and the MHRA.

Data Classification Guide

Healthcare examples: patient records and NHS numbers, clinical and special-category data, safeguarding.

AI Risk Register

An editable, scored spreadsheet pre-loaded with real practice scenarios, including AI-scribe and clinical-safety risks.

Approved Tools Shortlist

What to check for clinical systems, AI scribes and patient-facing tools, plus a default-on AI audit.

DPIA Starter Template

A comprehensive data protection impact assessment, with a worked example for an AI ambient scribe and the patient-data triggers that apply.

Everything you get

15 deliverables in one download: the documents rewritten for healthcare practices, plus the shared core toolkit. Editable Word and Excel, with polished PDFs.

Document	Tailoring	Format
AI Acceptable Use Policy	Sector-specific	PDF + Word
AI, Patient Confidentiality and Clinical Safety	Sector-specific	PDF + Word
Sector Compliance Briefing	Sector-specific	PDF + Word
Data Classification Guide	Sector-specific	PDF + Word
AI Risk Register	Sector-specific	Excel
Approved Tools Shortlist	Sector-specific	Excel
DPIA Starter Template	Sector-specific	PDF + Word
Approved Tools Matrix	Core toolkit	Excel
Prompting & Verification Guide	Core toolkit	PDF + Word
AI Vendor Assessment Checklist	Core toolkit	PDF + Word
AI Incident Response Plan	Core toolkit	PDF + Word
AI Disclosure & Privacy Clauses	Core toolkit	PDF + Word
Employee One-Page Guide	Core toolkit	PDF + Word
AI Literacy Tracker	Core toolkit	Excel
Verification Tiers visual	Core toolkit	PDF

What this edition does that a generic policy never will

✓ Built around the bodies that govern healthcare data: the NHS DSPT, the Caldicott Principles, the ICO, the CQC and the MHRA.
✓ Draws the clinical-safety and medical-device line clearly, so a general AI never gets used for diagnosis or triage.
✓ Handles AI scribes properly (consent, accuracy, the record), and the risk register and tools shortlist are working spreadsheets from real practice scenarios.

Ready when you are

£149 one-off, instant download, editable files, no consultants and no retainer.

Introductory launch price — rising to £249

see the full Healthcare Practices page

This pack is provided for general information and is not legal advice. You are responsible for adapting it to your circumstances.